Optimising Customer Acquisition with Digital Origination: A Smarter Approach to Onboarding

Customer acquisition today has moved beyond traditional methods. The process of attracting and onboarding new customers has become increasingly digital, with consumers now expecting seamless, fast, and user-friendly experiences from the moment they express interest in a product or service. For Financial Institutions (FIs), Digital Origination has become the key to efficiently managing customer acquisition while improving operational efficiency. 

A Digital Origination Solution involves using digital channels to acquire, onboard, and engage customers through fully automated workflows. The process is designed to enable FIs to offer faster, more efficient services by using technology to optimise the customer experience and streamline the onboarding process. 

In this article, we’ll explore how to optimise the digital customer acquisition process and streamline the onboarding journey for improved customer retention and operational efficiency. 

Why Is Digitising Customer Acquisition So Important? 

Today’s customers don’t wait in line — they swipe, tap, and expect instant results. In a world shaped by on-demand apps and one-click purchases, clunky onboarding processes and legacy systems are deal-breakers. Financial institutions that still rely on outdated, paper-based workflows risk losing valuable prospects before the first conversation even starts. To stay relevant, the customer acquisition journey must be as dynamic and intuitive as the customers themselves. 

Here’s why digitising your customer acquisition process matters: 

• Increased Competition: A seamless digital origination flow helps FIs stay ahead in the competition where start-ups and digital-only banks today fast and easy onboarding.  

• Consumer Expectations: Customers expect frictionless digital experiences. An outdated onboarding system leads to lost opportunities. 

• Cost Efficiency: Streamlining onboarding with automation reduces operational overhead and human error. 

• Higher Conversion Rates: A modern digital origination platform decreases drop-off rates and increases completed applications. Real-world results support this — after implementing Sandstone Technology’s automated digital origination platform, Chetwood Bank saw a 39% increase in account openings, highlighting the tangible impact of streamlined onboarding. Read the full article here. 

With a Digital Origination system in place, you can effectively drive business growth and foster long-term customer relationships by attracting and converting customers more efficiently. 

Key Strategies for Streamlining Digital Origination in Customer Onboarding 

Common Bottlenecks in Digital Origination (and How to Fix Them) 

1. Simplify the Application Process

One of the most significant barriers to successful customer acquisition is a complex and lengthy process. Too many steps or excessive documentation can discourage potential customers from completing their application. 

A streamlined application process is essential for reducing friction and improving customer satisfaction. Simplify the process by taking these steps: 

• Pre-fill forms: By pre-filling forms with available customer data (such as from existing profiles or third-party services), you can speed up the process and reduce manual data entry. 

• Eliminate unnecessary steps: Only ask for essential information. Every additional field in an application is a potential point of friction. Reducing the number of required fields can make the application process faster and more user-friendly. 

• Mobile optimisation: Many users now apply for services via mobile devices, ensure that your application process is fully optimised for it. A mobile-friendly interface with easy navigation is crucial for keeping potential customers engaged. 

2. Leverage KYC (Know Your Customer)

Another important aspect of digital onboarding is KYC (Know Your Customer) verification. However, traditional KYC processes can be cumbersome and time-consuming, often requiring physical document submission and in-person verification. 

Having full integration capability across KYC digital identification tools, such as biometric verification (face recognition, fingerprints) and document scanning to verify a customer’s identity remotely, allows FIs to: 

• Verify identity quickly and securely, without the need for face-to-face interactions. 

• Reduce document submission errors and fraud risks by using automated tools to verify documents and compare them against national and global databases. 

• Enhance the customer experience by reducing the time it takes to open an account or complete an application. 

Fully integrated KYC not only accelerates the onboarding process but also provides an added layer of security, giving both customers and financial institutions peace of mind. 

3. Personalised Customer Engagement

 Personalisation is key to optimising the customer acquisition process and enhancing the customer experience. 

Using customer data (such as browsing behaviour, transaction history, and preferences), financial institutions can create a personalized onboarding journey. This could involve: 

• Customised product recommendations based on the customer’s needs.  

• Targeted messaging and offers. Personalise email communications, SMS messages or in-app notifications based on the customer's interests and stage in the onboarding process. 

A personalised experience fosters a sense of connection with your customers and encourages them to continue with their application. 

Managing and processing customer documents can be one of the most time-consuming tasks during the onboarding process. Financial institutions can leverage automation to streamline document management and approval workflows. 

Document automation tools can: 

• Digitally capture and extract data from submitted documents (e.g., proof of identity, income verification) using OCR (Optical Character Recognition) technology, reducing manual data entry and errors. 

• Ensure compliance by automatically verifying documents against legal and regulatory requirements. 

• Speed up approval times by eliminating manual review processes, enabling loans, accounts or credit cards to be approved in a fraction of the time. 

Automating document management and approval significantly reduces the friction in the onboarding process and ensures that customers receive faster responses. 

Integrating AI-driven chatbots and virtual assistants into your digital onboarding process can vastly improve customer engagement. These tools can guide customers through the application process in real time, answer questions, and provide support. 

Benefits of AI-driven chatbots include: 

• 24/7 availability, ensuring customers can receive assistance at any time. 

• Instant response times, reducing wait times and improving the user experience. 

• Personalised recommendations based on customer data and preferences. 

By offering immediate, intelligent support, chatbots can enhance the onboarding experience and increase the likelihood of successful customer acquisition. 

Case for Change: Why Financial Institutions Must Act Now 

Financial institutions that treat onboarding as a strategic function, not a back-office process, will gain a distinct competitive edge. With the right Digital Origination infrastructure in place, FIs can reduce acquisition costs, improve risk controls, and deliver the kind of frictionless experience today’s customers expect. The institutions that act now will define the next standard. 

See how Sandstone Technology’s Digital Origination platform can help you streamline onboarding and boost customer acquisition. Visit our Digital Origination Solutions page to find out more